In this example, we will demonstate the creation of ECN (Engineering Change Notice) email templates.  There may be a few different emails required for a process such as an ECN.  The examples to follow will be basic in form, but you can be as creative as you wish with these (or any) Email Templates you create.

Waiting for Approval

This would be an example of an email that would be sent out on a timed basis.  It can be a reminder to a initiator or group, that the Change is still waiting for approval.

First you must Create New Document of the Email type.

The Subject line will include a variable which we will define as follows:

The email body will be one line consisting of a statement letting the recipient know which ECN is waiting to be signed off.

Place the above code into a text file and save it as an HTML file. Then upload/attach the file to the Document Definition you just created.

Approved Change

The 'Approved Change' Email will be sent out once the Engineering Change Notice has completed the 'Approval' Step Definition.

Create another new Document Definiton.

The Subject line will include a variable which we will define as follows:

This email body will consist of several lines, letting the recipient know which ECN has been approved.

Place the above code into a text file and save it as an HTML file. Then upload attach the file to the Document Definition you just created.